Auction Sponsor Trip Agreement - Center for Responsible Travel

Thank you for supporting the Center for Responsible Travel by donating to one of our travel auctions. The proceeds of these auctions are an integral part of making sure we can carry out our programs and promote responsible travel globally.

"*" indicates required fields

Section 1: Donor Details

Company Name*

Are you a platinum sponsor?*

Yes, but this not our first donation as a platinum sponsor

Yes, this is our first donation as a platinum sponsor

No, we are not a platinum sponsor

Website

Address*

City State / Province / Region Country

Section 2: Package Details

Name of donation package*

Example: 4 Night Stay at Limalimo Lodge in Simien Mountains National Park Ethiopia

Length of stay (number of nights)*

What type or level of accommodation will the winner be staying in?*

For example, king suite, standard room etc.

Package capacity*

For how many people is this trip valid?

Is there a minimum age for guests?*

Yes

What is the minimum age?*

Would you like to provide your own package description?*

If you prefer CREST and Charitybuzz pull a description directly from your website, instead of providing a description, please indicate so here. Please note that if we do, we reserve the right to edit the text accordingly.

Yes, I’ll write my own

No, CREST and Charitybuzz can pull directly from our website

No, CREST and Charitybuzz can pull from a past trip agreement (past donors only)

Package Description

Please provide a description of this donation, to be included on the Charitybuzz website. Entice individuals to want to bid on your package! (200 word limit)

What's included in the package? Please list.*

This section refers to transportation, meals, beverages, equipment rentals, and activities which are provided at no additional cost to the package winner(s)

What is NOT included with your package? Please list.*

This section refers to transportation, meals, beverages, equipment rentals, and activities that the winner will be responsible for paying for at additional cost.

What is the first date this package can be used?*

Please note this format is MM/DD/YYYY.

MM slash DD slash YYYY

When does this package expire?*

Please note this format is MM/DD/YYYY. You can input blackout dates below.

MM slash DD slash YYYY

Blackout Dates*

Please list ALL blackout dates in detail. Unless otherwise specified, this package is valid until one year after the auction date.

Terms & Conditions (Please list)

If no terms and conditions are listed, we will use the following: • Subject to availability • Advanced reservation required. To be scheduled at a mutually agreed upon date, based on the donor’s availability. Blackout dates may apply. • Non-refundable and not redeemable for cash. Cannot be resold or re-auctioned. • Winner is responsible for knowing and abiding by COVID-19 protocol at point of origin and destination.

Approximate retail value (USD value)*

Required minimum of $1,000; Suggested minimum of $2,000

Please enter a number greater than or equal to 1000.

Are hotel taxes included?*

Yes

Is the cost of alcohol and gratuity included?*

Yes

Would you like the winner to use a certificate to redeem their trip?*

Yes

Please upload the certificate the winner will need to use.*

Max. file size: 10 MB.

Section 3: Package Promotion

Sustainability & Community Initiatives

Please list three short facts about your company, related to responsible travel, that you would like us to share with our audiences via social media. This could be sustainability initiatives, community initiatives, cultural-heritage preservation and immersion, economic impact on the local community, etc. Links are fine.

Combatting Climate Change

CREST has a strategic focus on tourism in a climate crisis in 2021. Please describe any initiatives that your company undertakes to address and mitigate climate change. (This may include carbon neutrality, reduction and re-use of resources and single-use materials, forest conservation/ regeneration, adhering to certification schemes that address climate change, green building, and infrastructure, etc.)

Travel in the post-COVID era

In the post-COVID travel era, responsible travelers will want to know when and how your business is reopening, and how it is addressing health and safety for employees and visitors. Please share any reopening plans and health/safety policies you would like us to post with your package (a link is fine if this is described on your website).

Promotional photos and videos*

Please provide 6-8 photos representing your donated package (or more, if you would like us to choose). Please also include an original video file if you’d like that included. We need the original file and cannot use a link.

Drop files here or

Accepted file types: jpg, png, jpeg, Max. file size: 9 MB.

Logo

Please provide a copy of your logo to use on the Charitybuzz site and on CREST’s website during the auction. Both .png and .jpg formats are recommended.

Drop files here or

Max. file size: 10 MB.

Social Media

Please share your social media information with us so we can tag you when we promote your package.

Section 4: Confirmation of Agreement

Primary Redemption Contact Name*

First Last

Would you like CREST to issue a tax-deductible letter to your company confirming your donation?*

Please note, this applies to US-based companies.

Yes

Not Applicable

Primary Redemption Contact Phone Number*

Primary Redemption Contact Email*

Secondary Redemption Contact Name*

In the event we have difficulty reaching out to the primary contact, we ask for secondary contact information.

First Last

Secondary Redemption Contact Phone Number*

Secondary Redemption Contact Email*

Consent*

Our company agrees to donate the trip components or package detailed on the following forms to Center for Responsible Travel (CREST) to be auctioned to the highest bidder using the online service www.charitybuzz.com.

In addition, the company agrees:
1. The donation is valid for a minimum of one calendar year, beginning the day of auction close, subject to black-out dates specified below.
2. To honor without discrimination the above-stated donation.

By checking this box, I, as a representative of the above company, authorize that the above statements and descriptions are accurate.

Agree

Date*

Authorized Representative Name*

Please sign below*